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HERSTMONCEUX PARISH COUNCIL

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Minutes of Herstmonceux Parish Council held at 7.30pm on Monday 18th October 2004 at the Village Hall, Herstmonceux.

Present: Councillors Mrs J Angear, J H Bingham, Mrs J Crittenden, Dr D Goldman, M Goodsell, D Gordon, W Gower, B Naish, Miss F Preedy and J Tate.
Also present were three members of the public.
Mr Goacher, the Responsible Financial Officer and Mrs J McInnes, the clerk were in attendance.

04.129 APOLOGIES FOR ABSENCE

Apologies were received from Mr Crouch who was on holiday and Mr Thomas, East Sussex County Councillor who was unwell.

04.130 MINUTES

Correction to 04.127 Reports
F & G P Report – Miss Preedy wished to have it recorded that she had proposed a donation to the Windmill Hill Windmill Trust but this proposal was not supported by the Council.
Village Hall – Miss Preedy proposed that advice should be sought from NALC in respect of the lease with Herstmonceux Village Hall, Mr Crouch seconded the motion.
The minutes of the meeting held on Monday 20th September 2004 have been circulated.
It was then resolved that the corrected minutes be approved, adopted and signed as the correct record, proposed by Mr Bingham, seconded by Mrs Crittenden.

04.131 MATTERS ARISING FROM MINUTES

04.113 re Christmas lights and presents from the Extravaganza Committee – it was proposed by Mr Bingham and seconded by Mr Tate that the presents in the three years and under age group should be given to the playgroup and the remaining presents in the four to eight year age group should be given the school. All councillors in favour. Mr Goodsell will put up the lights in the village but enquiries need to be made as to where each set of lights was connected to the electricity supply. The clerk will contact appropriate householders contacted to confirm that they are happy to provide this service again.

04.132 FINANCIAL OFFICERS REPORTS AND ACCOUNTS FOR PAYMENT

The meeting having been presented with the Payment of Account Report and accompanying vouchers, authorised expenditure totalling £ 2074.28 [copy held by Parish Clerk] proposed by Miss Preedy, seconded by Mr Bingham.

04.133 ESTIMATES

The RFO informed the Council that the Estimates had been prepared to reflect the Parish Council’s committee structure and individual committee reports had been distributed to Committee Chairman for comment. The detail of the estimates are to be discussed throughout the November cycle of committee meetings and the Finance & General Purposes Committee will be formulating a recommendation for the level of the 2005 / 2006 precept to be levied, which will be presented at the November Parish Council meeting.

04.134 DECLARATION OF INTERESTS

Mr Gower – Chairman and Trustee of Herstmonceux Village Hall – Prejudicial Interest and Mr Gower left the room for the Village Hall Report item 04.140
Mrs Angear – Trustee of Herstmonceux Village Hall - Prejudicial Interest and Mrs Angear left the room for the Village Hall Report item 04.140
Mr Goodsell – Matters in respect of work on the recreation ground, the erection of the village sign and the Christmas lights.
Mr Bingham – work on and erection of village sign.

04.135 PLANNING MATTERS

The following Planning Applications have been considered by the Parish Council:

Application: WD/04/2353/FT
Applicant: Dukes Estates
Location and Description: Winslow House, Gardner Street, Herstmonceux.
Proposed change of use from antique shop to estate agents (without complying with condition 1 of previous approval WD/03/2174/F).
Parish Council Comments: No objection.

Application: WD/04/2218/F
Applicant: East Sussex Fire and Rescue Services
Location and Description: Herstmonceux Fire Station, Hailsham Road, Herstmonceux.
Replacement of 12.5 high mast and aerial for fire services.
Parish Council Comments: No objection.

Application: WD/04/2350/F
Applicant: Mr R McAll
Location and Description: Ponderosa, Cowbeech.
Proposed ménage/sand school.
Parish Council Comments: No objection to the ménage/sand school in principle but the Council considers that it would be better located at the north end of the field and not behind the neighbouring properties.

Application: WD/04/1500/F
Applicant: Mr W Moore and Ms J Lynch
Location and Description: 2 & 3 Rocklands Cottages, Victoria Road, Windmill Hill.
Erection of porch (joint porch for nos 2 & 3).
Parish Council Comments: No objection.

Application: WD/04/2446/LB
Applicant: Mr D Dempsey
Location and Description: Flats 4 & 5 Herstmonceux Place, Church Road, Herstmonceux.
Formation of a new door opening between flats 4 & 5 with reinstatement of an original 6-panelled door and associated works.
Parish council comments: No objection.

Application: WD/04/2448/F
Applicant: Mike Chewter Associates
Location and Description: The Old Builders Yard, West End, Herstmonceux.
New three-bedroom bungalow.
Parish Council Comments: The Council strongly objects to this application:

  • it is an over development of the site.
  • it is an intrusion on the neighbours’ privacy.
  • there is inadequate parking for this site and the neighbouring property.
  • there could be a fire risk in the siting of the oil tank.
  • there are traffic hazards by vehicles having to reverse out onto the highway.
  • there will be an increase in parking on the street, in an already overcrowded road.
  • the height of the building gives concern in respect of privacy and light.

Planning Permission Granted.

  1. Shaw’s Garage site, Cowbeech.
  2. 19 Highview Close, Windmill Hill.
  3. Drummers, Windmill Hill.
  4. Eastern Promise Restaurant, Gardner Street, Herstmonceux.
  5. 1 Milland Cottages, Windmill Hill.
  6. Poultry Farm, Trolliloes, Cowbeech.
  7. Honeysuckle Cottage, Cinderford Lane, Cowbeech.
  8. Thorn Cottage, Cowbeech Hill.
  9. Masonic Hall, Hailsham Road, Herstmonceux.

Planning Permission Refused

  1. Laburnhams, Church Road, Herstmonceux.

04.136 DOCTOR’S SURGERY

The Council received the following email from Mr May at the Primary Care Trust: I will be writing formally concerning the rental issue on the potential new build for the surgery, but I can confirm that the PCT has made formal application (as it needs to do) for the likely rental costs of the new surgery, and will be making funds available to cover that rental, on a valuation agreed with the District Valuer, which we anticipate to be at £35,000 per year.

04.137 PARISH PLAN

A following summary of draft Parish Plan proposals was circulated to all councillors:

The Parish Plan Committee is currently investigating the following proposals, all of which have support from residents — the Plan will include evidence of this support taken from the survey.
Some of the action points are not new, but are areas in which the Parish Council or residents are already working hard. They are included to support, applaud and extend their efforts and to ensure that the community is as fully informed as possible of all that is being done.
Before the proposals are formally presented to the Parish Council for adoption we expect to add:

  • information on the relevant authorities who will have to be consulted, permission sought etc
  • an estimate of cost and possible sources of funding
  • a probable time scale.

Action point 1 below gives a full illustration of what each section might look like.

The Parish Plan Committee would be grateful for an indication of the likelihood of their acceptance prior to the expense of printing the plan.

Traffic, Parking and Public Transport

1

Traffic is the subject, which causes the most concern throughout the parish.

When asked if they were worried by traffic and speeding cars, 79% answered yes. Furthermore, of the 230 residents who specified the single most important topic in the survey, 44% cited traffic and parking—over three times more than any other individual issue. This was also reflected in the youth survey where 58% listed traffic as their major concern. Particular problems are felt to exist for road users with special requirements, especially wheel chairs users (23%); there appears to be less difficulty for cyclists (18%), users of buggies and pushchairs (16%) and horse riders (15%).

Comments from residents

 

"dangerous roads with no safe pavements"

"speeding traffic and traffic congestion;

"traffic on roads"

"road safety"

"speeding traffic on A271"; "TRANSPORT"

"I find Gardner St quite frightening"

The Parish Council is recommended to nominate a councillor to take an active role in traffic matters.

Action by

Cost

Timescale

Parish Council

Nil

2005

2 The Parish Council is recommended to make traffic calming a matter of priority, to co-operate in the investigation commissioned by ESCC into traffic calming in Herstmonceux; to urge that its recommendations are funded and activated; to ensure that any solutions do not displace the problems to elsewhere in the parish.
3 The Parish Council is recommended to oppose the introduction of yellow lines in Gardner Street.
4 The Parish Council is recommended to urge ESCC to create a pedestrian refuge on the A271 at Windmill Hill near the junction with Victoria Road.
5 The Parish Council is recommended to urge ESCC to impose a 30mph speed restriction in Cowbeech with any associated engineering works.
NB Due to the immediacy of action on proposals 2-5 the Parish Plan Committee is already handing these issues over to the Parish Council.
6 It is recommended that the recycling bins are moved to the village hall site to create additional parking spaces.
7 It is recommended that discussions are held with the school to find means of minimising its impact of traffic (walking bus?) and maximising children’s safety.
8 It is recommended that the Parish Council adopt the long term aim of providing a new car park.
9 The Parish Plan Committee will inform the local bus companies of the areas in which their services are found wanting by residents and it is recommended that the Parish Council lobbies them to improve the service.

Planning

10 The Parish Council is recommended to adopt the following planning policies:

  • to oppose any future development that lacks adequate parking provision
  • to support a small development of affordable housing, but otherwise to oppose greater density, especially any building in AONB
  • to develop the doctor’s surgery
  • to support for the appropriate development of the Isaac Newton Telescope as an Arts Centre or science / educational facility
  • to support for the provision of an all-weather pitch.

Communications

11 It is recommended that a free "Youth Day" is held in the village hall showcasing all the available activities.
12 It is recommended that the Parish Council nominate a councillor to take an active role in matters concerning children and youngsters.
13 It is recommended that the current parish Directory is expanded to include footpaths, walks and local attractions.
14 It is recommended that the Parish Council extend information about its activities and website via local press, parish magazine, notice boards and the Information Centre.

Environment

15 Contact will be made with the dog warden for advice leading to recommendations on providing more dog bins, posters, telephone no. to report offenders, more visits by dog warden.
16 It is recommended that the lighting on the recreation ground twitten and the scout hut area is improved.
17 Additional services to remove litter, and at what cost, will be investigated leading to recommendations to the Parish Council.
18 It is recommended that signage is improved (eg parking, recreation ground).

Crime

19 It is recommended that the Parish Council supports Neighbourhood Watch and encourages additional publicity for its activities.
20 it is recommended that a visible police presence is encouraged.
21 It is recommended that the Parish Council seek police assistance in employing CCTV where necessary.
22 Information about relevant survey results will be forwarded to: the police, the priest in charge, the Fire Brigade, mobile library service, clubs / societies which are not reaching their potential membership, Wartling Parish Council in support of the development of the Isaac Newton Telescope as an Arts Centre or science / educational facility.

After discussion the Council indicated that it would accept these proposals with the following changes: item six – the reference to relocating the bins to the Village Hall should be deleted and item ten – the Parish Council would support the planning policies in principle.

04.138 QUALITY PARISH COUNCIL STATUS

No further progress to report.

04.139 CLERK’S REPORT – PART ONE

Correspondence

  1. WDC – programme and background notes for the Parish Conference on 15.10.04. Copied to Dr Goldman and Mr Gordon.
  2. WDC – copy of letter to Mr Keeley concerning affordable housing in the parish.
  3. WDC – details of training /information session for HOPE consultation at Herstmonceux in November. Copied to Dr Goldman. Councillors proposed that a rota should be agreed for attendance at the HOPE consultation in the Village Hall on 19.11.04; the rota is as follows 2-3pm – Mrs Angear, 3-4pm – Mr Bingham and Mr Gordon, 4-5pm – Mr Goodsell and Miss Preedy, 5-6pm – Dr Goldman, 6-7pm – Mr Gower and Mr Crouch, 7-8pm – Mr Tate.
  4. WDC – agenda for Full Council Meeting on 29.09.04.
  5. WDC – details of changes in staff at Wealden in the Emergency Planning Service, newsletter and details of workshops. Copied to Miss Preedy. Mr Tate will attend one of the workshops.
  6. ESCC – changes to bus services - non applicable to Herstmonceux.
  7. ESCC – information regarding temporary closure of Cinderford Lane from 11.10.04 - 29.10.04 in order to carry out kerbing and drainage work.
  8. ESCC/Owen Williams confirming that they will be working with Herstmonceux Parish Council on the traffic-calming scheme in the parish. Representatives from ESCC Highways and Owen Williams will attend the F & G P on 3.11.04 to discuss possible traffic calming measures for Herstmonceux. All councillors welcome to attend this meeting.
  9. ESCC – newsletter for Tree Warden, forwarded to Mr Lulham.
  10. East Sussex Strategic Partnership – details of grants programme; information requested at September Council Meeting.
  11. SALC – Annual Report and agenda for AGM on 12.11.04. Details of training for clerks on 18.11.04. Permission requested to attend this event. Clerk. Proposed by Chairman, Dr Goldman all councillors in favour. Details of councillor’s course 29th to 31st October and training day in land and legal issues on 3.11.04.
  12. AiRS – invitation to the Local Network Fund Celebration at Hassocks on 27.10.04.
  13. South East England Regional Assembly newsletter.
  14. Herstmonceux School asking for approval to mark out football pitch. Mr Crouch has contacted school and confirmed permission.
  15. Sussex Police – PCSO Gareth Hollister informing the Council that he is unable to attend the Council Meeting in October, as he has to work in Hastings that day. He has been invited to November meeting.
  16. Sussex Police – details of public consultation meeting on 28.10.04 at 7pm at the State Hall, Station Road, Heath field.
  17. DEFRA informing the Council that the consultation period for Clean Neighbourhoods ends on 24.09.04.
  18. Herstmonceux Tennis club – details of estimates as requested by the F & G P Committee. Grant application can now be considered at F & G P Meeting 3.11.04
  19. Friends of Windmill Hill Windmill newsletter
  20. Chapman Group – details of licensing application in respect of the Horseshoe Inn, Windmill Hill.

Circulation

  1. Wealden Business Focus.
  2. What’s on in Wealden?
    3.
  3. East Sussex Food and Health Partnership – progress report summer 2004.

CLERK’S REPORT – PART TWO

Correspondence

  1. Dr Arnold Goldman – news that there continues to be increased use Herstmonceux Parish Council website.
  2. Mr T Gore – asking for details of housing in Herstmonceux. Clerk will refer enquiry to WDC.
  3. WDC copy of letter to Mr Harffey requesting information on the stationing of a container/trailer at Ruffit Wood.
  4. WDC – posters and leaflets for safety code for fireworks.
  5. WDC with details of an appeal by Mr Newman of Rocks Nursery, Windmill Hill against the Enforcement Notices.
  6. WDC Review of East Sussex County Council’s Electoral Arrangements – adaptation of the Electoral Register.
  7. Mr May of the Primary Care Trust confirming that the Trust has made a formal application for the rental costs of a new surgery.

Circulation

  1. High Weald furniture brochure.

Telephone Calls

  1. WDC Housing – is the Council interested in suggesting names for the development on the Trug shop site. A name is needed for the flats and for the cottages. It was proposed by Mrs Angear and seconded by Mr Tate that the flats should be called the Old Trug Shop and the cottages Thomas Smith Cottages. All councillors in favour.
  2. Mr Sharpe, Dacre Road – requesting an additional street light at the junction of Dacre Road/Fiennes Road.

04.140 REPORTS

Ground Committee

Another Wheelie Bin has arrived, plastic again, so how long will it last?
Mr Pashler told Jim there is no charge for replacements but Simon has been told otherwise. It seems more likely that we will be charged in future.
Jim has enquired about using a skip as an alternative. Most companies are not interested and any damage would be our responsibility. A minimum repaint would cost £150.00. Also the maximum time they would leave a skip before collection is one month - 'the cheapest option would be a front loader which is emptied on site costing at least £50.00 per month, So this does not seem a viable alternative.
If we continue to have vandalism problems maybe we could lock the bin away eg. in the cricket equipment shed and fill it from the other bins on the ground putting it out only on collection days? Councillors thought that this would be impractical and bin could still be damaged when it is left out each week for collection.
Jim has spoken to Will Freeman re litter clearing and he is to let us know how much time he has spent on clearing up to now so we can calculate a donation to the Skate Park fund.
The repairs to the handrail and the erection of the net at the old playgrounds awaits repairs to Bill's loader and Mick's arm!!!
R.0.S.P.A. have made some minor, non urgent recommendations after inspecting the children's playground and these will be dealt with in due course.
Wicksteed have sent us a guide to the disability discrimination act relating to outdoor play areas. Access to the playground is as good as we can make it. If and when we decide to add any equipment to the area we should make sure it is disability friendly.

Street Lighting – Victory Path out and reported to ESCC.

Highways – a number of the pavements in the parish have been resurfaced including the section from opposite Lime Cross Nurseries to Herstmonceux.

Finance and General Purpose – [report] attached [click here to see]

6.10.04 – The recommendation that a subscription of £35 be made to FWAG was defeated by a majority vote as FWAG was not considered to a local charity.
A proposal that the policy of only supporting local charities or national charities with local benefits to residents was also applied to subscriptions was agreed by a majority vote.
7.10.4 - Miss Preedy proposed that the council should take out a subscription for the CPRE newsletter. There was no seconder for this proposal.
10.10.04 – Mrs Angear informed the Council that in future WDC Waste Management Department would be responsible for the provision and replacement of bins in the village as they are emptied by WDC.

Footpaths – nothing to report.

School Governor – no report.

Village Hall – Mr Naish Declared an Interest as a signatory to the lease and Mrs Angear and Mr Gower withdrew from the meeting as they both Declared Prejudicial Interest as Trustees of the Village Hall.
The letter from Action in Rural Sussex was circulated to all councillors, together with a letter from the Management Committee of Herstmonceux Village Hall in response to the Council’s letter of 22.0904. The clerk will contact Mr Stewart to look at Village Hall papers; documents will be sent to NALC for advice as agreed at the Council Meeting on 20.09.04

Emergency Planning – Mr Tate will take over as temporary chairman of Emergency Planning Committee from Miss Preedy whilst her mother is unwell.

Wealden Association of Local Councils

15 Councils represented.
2 Main Speakers - 1 C I Reg Mathews Crime and Disorder; 2 D Logan Wealden Finance (Car Parking charges)

1 C I Matthews
A positive declaration of the value of the Community Support Officer Scheme. It showed "we are staying" and was visible and reactive to local needs. Should the officers not be at Council meetings?
His main proposal, generally welcomed by the meeting, was to establish quarterly meetings with the Crime and Disorder Unit and the Association. The purpose would be to extend communication channels and identify patterns of behaviour.
These meetings to be: funded by the Police; chaired by Senior Officers; closed meetings; town and parish Council reps. attending and the scheme to be linked to the Parish Plans. He noted that the Police would lead in prioritising targets, but Councils would input the 4/5 manageable targets each meeting.
It was agreed that a draft of the ideas would be circulated. Operational timetable 12-18 months.
Other comments:
a. NALC would be hearing a proposal for "little magistrates courts for anti-social behaviour (fixed penalties, no criminal records).
b. Trialled fixed penalties Hailsham: tried, now being assessed.
c. Councils might consider sub-committee/police liaison. Hailsham and Polegate already?
d. It was expected that Quality Parish Councils would have privileged access to police data.
2 Car Parking Charges
Financial shortfall £1M next two years: Charges perhaps least worst solution? The Select Committee would be next meeting on 29th October.
There was much, generally unfavourable, discussion; e.g. Re business losses, displaced parking problems, lack of rural transport, yellow lines. Other councils had abandoned charges.
Other Business:
a No change in subscriptions.
b Emphatic warning from Chair re Declarations of Interest. Written declarations up to date; perhaps published with agendas? Councillors to be 100% sure "when in doubt, declare" There is a video on the subject.

Tree Warden – no report.

04.141 AGENDA

Chairman [signed Dr D Goldman] Date [dated 15 November 2004] 

ANNEX

MINUTES - FINANCE & GENERAL PURPOSES COMMITTEE

Minutes of the Finance and General Purposes Committee held on Wednesday 6th October 2004 at the Village Hall, Hailsham Road, Herstmonceux
Present: Councillors J. Bingham, Mrs J. Crittenden, J. Crouch, and Dr D. Goldman.
Apologies: were received from Councillor W. Gower and The Clerk, Mrs J. Mclnnes
The meeting was taken by S. Goacher, RFO in the absence of The Clerk

FGP.1.10.04 - Declarations of Interests: Councillor Mrs J. Crittenden - Traffic Calming A271. Councillor Dr D. Goldman - Hailsham Citizens Advice Bureau.

FGP.2.10.04 - Traffic Calming - A271: The East Sussex County Council informed the Parish Council that the A271 through Herstmonceux was now top priority of sites for future traffic calming investigations. Following a meeting between the ESCC and members of Herstmonceux Parish Plan Committee, the ESCC have recognised that it would be advantageous to combine all efforts on this matter. Various options had been put forward such as the building out of the pavements to narrow the highway and make it safer for pedestrians. The meeting agreed that this was of importance and in light of the various options that were available, that the Clerk is asked to contact a representative from ESCC to attend the November Finance & General Purposes Committee meeting to discuss the matter and a way forward. It should be noted that an invitation will be extended to all Parish Councillors to attend for this item.

FGP.3.10.04 - Common Land: Correspondence from Mr & Mrs Norman of Cowbeech, and Gregory Barker, MP on Registration of Common Land had been received. The Clerk is asked to circulate copies to Councillors so that the matter can be discussed at a further F&GP meeting. The ESCC had informed the Parish Council that application had been received to register land within the Wealden District as a town or village green pursuant to the Commons Registration Act 1965 and the Commons Registration (New Land) Regulations 1969. The Clerk was asked to display the appropriate notices on the parish noticeboards and in the Village Hall, as required.

FGP.4.10.04 - Herstmonceux Village Hall: A letter had been received from Action in Rural Sussex confirming various aspects of the Parish Council's possible actions as regards the lease with the Village Hall Trustees, and outlining possible ways forward. The meeting felt that the contents of the letter should be considered, in conjunction with any other legal advice sought. The Clerk was in the process of making available to the Trustee, Mr Ian Stewart, documentation requested in respect of Parish Council minutes.
Mr Thomas, East Sussex County Councillor has asked to be kept informed of the progress of the discussions.

FGP.5.10.04 - Hailsham Citizens Advice Bureau: A letter acknowledging the awarding of a Parish Council's recent Grant had been received from the Hailsham Citizens Advice Bureau. It was noted that the Crowborough, Hailsham, and Uckfield Bureaux are to merge as from 1st April 2005.

FGP.6.10.04 - Farming and Wildlife Advisory Group Limited (FWAG): A letter had been received from FWAG regarding the annual subscription for the period October 2004 to September 2005, in the sum off £35 per annum. Councillor Bingham stated that FWAG was an organisation that supported local farmers and provided a lot of advice on environmental issues. The meeting RESOLVED to recommend that the subscription of £35 be paid for the ensuing year.

FGP.7.10.04 - Campaign to Protect Rural England (CPRE): A letter had been received from CPRE regarding the annual subscription for the period October 2004 to September 2005, in the suggested sum of £25 per annum. The RFO stated that this sum had been included in the annual estimates. The meeting acknowledged that CPRE undertakes a lot of work within the local countryside and RESOLVED to recommend that the subscription of £25 be paid for the ensuing year.

FGP.8.10.04 - Parish Plan Proposals: Councillor Dr Goldman circulated a paper on which she had set out a summary of the proposals that had arisen from the Parish Plan Committee. Dr Goldman stated that the Parish Plan has to publish the committee's findings/proposals and circulate these to all households within the parish. It was not the intention of the committee to issue proposals which the Parish Council could not in anyway support or could carry out. It was therefore suggested that a summary of these proposals should be distributed amongst Parish Councillors and have this discussed and agreed, prior to general publication. The meeting unanimously agreed and asks the Clerk to distribute this summary together with the October Parish Council meeting papers. [see Minute 04.137]

FGP.9.10.04 - Recreation Ground - New Refuse Bin: Councillor Crouch reported that a new refuse bin had been delivered, by Wealden District Council, to the recreation ground. Councillor Crouch and the RFO reported that Wealden had agreed not to charge for the last refuse bin, destroyed by fire, but that this is not the normal procedure and the Parish Council will be charged for any bin destroyed in future. This has produced a savings of £135.

FGP. 10.10.04 - Litter Bin: Councillor Dr Goldman informed the meeting that the ESCC had agreed to supply a lid for the litter bin in Gardener Street, free of charge.

FGP.11.10.04 - Disability Act: Councillor Dr Goldman had received documentation regarding playground equipment for disabled children from Wicksteed Leisure Ltd. This had prompted the wider implications of the Act to property owned by the Parish Council. Access to the Herstmonceux Doctor's Surgery, recreation ground, and Lime Park were all discussed in this context, and Councillors present would investigate and identify any potential problems.

Simon P. Goacher
Finance Officer

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